OKC Alumnae Chapter Awards

Reported By: Versella Williams Presenters: Past President Gwendolyn Boyd and Eastern Regional Director Herring Takeaways: 1) Treasurer and Financial Secretary report may be provided to the membership prior to the meeting. It's not required to verbally present during the meeting, instead the question may be asked if there's any questions or corrections? 2) The meeting can start without a quorum; however, if the quorum is not met then a motion to adjourn is acceptable. 3) Chapters are not required to commit to all activities to be an award-winning chapter. 4) One hour chapter meetings. 5) A timekeeper for 2-min committee reports.

Reported By: Felicia Wyatt

• You can download the 2021 manual
• We are striving to become 1 Sorority. It should be no matter what chapter you belong to we are doing the same thing
• We can wear head wraps in formal meetings if it is medical or a religious practice
• You do not have to stand for an Honorary Member or National officer is introduced in a public venue that is not a Delta event (most of the time the crowd stands for them anyway, so you will end up standing).
• Tradition is important and sacred. We should honor our signs, grips, passwords, secret mottos.
• Understand that individual or chapter traditions can’t override the National P&T.
• Founders pictures should not be your fb or other social media as your profile. The picture shouldn’t be used on cups, button, backpacks, bags, shirts etc.
• The 22 Founders name can be listed on Founders Day programs (there will be some information released shortly on the do’s and don’ts for the Founders)
• National Officers …you should always spell out “First” National VP and “Second” National VP
• Don’t say Past 17^th National President, you should say “17^th National President
• Regional Directors and Regional Reps are not provided #’s for their service. They are known as Past RD and Past RR
• The current National President don’t receive her President number until AFTER she is no longer the sitting president. She is known as the National President.
• The National President should always be recognized by her last name, not first name
• In a Delta environment, you will stand when the Executive Committee enters the room (Regional Directors, Honorary members etc.)
• You are to remain seated during the recession.
• Remember we only have 22 Founders. You can list them on Founders Day Programs.  You can also list “Charter Members” “Current members/officers” Committee members.
• Symbols are NEVER to be branded, tattooed, put on fingernails or toenails, or cut in shaved heads
• Remember the Duck and Elephant are not OFFICIAL symbols of the sorority.
• An envelope to be mailed should never be addressed to Soror ________
• Do “not” put Soror on printed programs
• Jewels are never recited/printed in a public forum
• Secrets are ONLY transmitted orally from one soror to another

    African Violet:

• Just because it’s purple doesn’t mean it’s a violet
• Some corsages are clusters of leaves which are OK, but we need to know they are not violets

    Omega Omega

• On the Website there is a profile section under Heritage and Achieve that every sorors should complete to put your wishes for your OO and other Delta items to handled.
• The family is in control of Omega Omega (except the ceremony CAN’T be altered for time’s sake). If it has to be limited, then it can’t be done.
• OO can be done the day before, before during or after the service
• You can only have 1 OO
• There is a virtual backdrop the P&T Committee can send you if you must do a Virtual OO

Songs:

• Our traditional songs can never be sung as a solo or rendition. Nothing wrong with Harmonizing (this used to be something we couldn’t do)
• There is an order for a processional (see book). ONLY those on the dais are in the processional. If someone is not sitting on the dais, they can’t be a part of the processional.
• You can sign the sweetheart song at weddings, accomplishments like graduations and monumental events. Also depends on the venue (you will not sing at the club etc.)

Groups:

• The Regional Directors are lined up together by the year they served
• The Regional Reps are line up together by the year they served
• Your chapter President is always last in a processional, UNLESS there is a Regional Director or National President present.

Dias:

• Proper way to be introduced is found in the P&T manual
• Once acknowledgment has been established you can just acknowledge the President, RD and RR

The Call: Oo-oop is inappropriate at many events and you should be aware of the surroundings when using it.  (The National P&T is coming out soon with information about using this “call”) Attire:

• There was a big discussion about paraphernalia because of vendors supply and demand and how often things change.
• There was a recent meeting about camouflage or camouflage material pattern, and it was determined this is a DEFINITE NO. Letters will go out to all licensed vendors about this being again protocol.
• Another meeting has been held about pants being warn at ceremonies and discussed this is a definite no and will not be changed
• Para Jackets and Line Jackets/sweaters are not business attire
• Denim pants with the Greek symbols is a no
• Ponchos and shawls containing the symbols on one side or the crest on one side are appropriate a can be worn as a covering for chapter meeting.

Pictures:

• Rules for the social media can be found on the National site under the Technology, Delta Guidelines
• Be sure to ask dignitaries if you can post their pics
• Don’t take pics of dignitaries while they are eating.

  Workshop: “Doing it Robert’s Way” Parliamentary Procedures Latest Edition:  12 Edition Robert’s Rules has 98 motions The Parliamentarian:

• should not vote nor give committee reports
• They should stay unbiased at all times.
• They can only vote for ballot motions like Officer Elections and MIT
• They should never make a motion or 2^nd a motion
• They are included in the quorum count just like the President

  Quorum (new in the 12 Edition)

• If lack of quorum there is to be NO business conducted. You can’t make any reports or announcements.  You can call for a recess to give people time to get there (look at the rules for recess).  If not, quorum you have to dismiss.  (ANYHING THAT IS CONSIDERED TRANSACTING BUSINESS CAN’T BE DONE)
• You have to keep a quorum during the entire meeting. Once you lose the quorum, you have to end the meeting.
• You can have a committee meeting, with 12 or less members you don’t have to do the voting process

Terms:

• Point of Order: Only use when you feel like a rule truly has been violated (ex.  The policies say ONLY vote on budget in May, but someone wants to do it in June). You have to reference what rule has been broken.
• Unanimous Consent: no objections
• Parliamentarian Inquiry: Requesting the Parliamentarian to explain what rule has been violated.

  If the agenda has been approved, it will take a 2/3^rd or unanimous vote Motion: 

• Idea that is brought before you for action (Ex. I move that….)
• You do not have to record who made the 2^nd in the minutes
• Some motions don’t need a 2^nd (see the 12^th edition for those motions)

    In Discussion of the motion:

1. Always address the Chair
2. 1 person should only speak twice on the same issue (pros/cons) limits 10-minute total for one item
3. Recognition: The chair can recognize a pro and con on the discussion
4. Germane: Stick to the subject/motion on the floor
5. Debate issues, do not debate the personalities

The vote: The President should repeat what you are voting on call and then after the vote (pass or fail) repeat what passed or failed.   Privilege: It’s too cold It’s too hot     6 Steps to Handling a motion:

1. Member states (after recognition) “I Move that…”
2. Second
3. The Chair states the question
4. Debate (discussion)
5. The Chair reinstates the question and takes the vote
6. Announce the result of the vote

3 Ways to make simple word changes:

1. Insert and add words
2. Strike out words
3. Strike out and insert words (the insert has to be at the end of the sentence/motion)

****************************************************************************** I have to research and understand this chart more (this happened at the end of the workshop, so we didn’t get a chance to go over it.

Reported By: Donna Pendleton

Reported By: Felisha Fox Making an impact: Driving change through social action Presenter: Gloria Reno Additional panelist:  Missouri State Senator Robin Wright-Jones, Honorable Lisa Hardwick   Highlights:

• From its inception, Delta has fought against RACISM, DISCRIMINATION against black women, men and children, DISCRIMINATION  and SEGRATION  in armed forces, education, employment, healthcare, housing policies, political representation, and public transportation.
• National Social Action Commission was established at the sorority’s 1963 Golden Anniversary.
• Want chapters to work on the national priorities first so that we can make better change together.

 

• Regions, state, and local chapters can ALWAYS  advocate and address issues pertinent to their communities WITH APPROVAL from NATIONAL SOCIAL ACTION COMMMISSION

  STEPS TO SOCIAL ACTIONS

1. IDENTIFY the national priority you want to address that is connected to an issue in the community.
2. RESEARCH the topic so you have a clear understanding of the subject matter
3. EDUCATE your chapter and your community on the issue
4. ADVOCATE for policy change, legislative change, or funding to tackle the issue

UNTIL YOU HAVE ADDED THE ADVOCACY,  YOU HAVE NOT INCORPORATED SOCIAL ACTION  

• Each chapter MUST have a social action committee. The chair MUST sit on the executive board.
• Activities you should engage in
  • Active engagement in legislative, judicial, and regulatory affairs
  • Provide fact-based information
  • Monitor elections
  • Show up for ALL elections, etc.
• The goal of social action is to impact change.
• If you have a forum, you MUST invite all sides or parties
• You can make a statement from the chapter about an issue (alone or in collaboration). YOU MUST GET APPROVAL FROM NATIONALS FIRST
  • Submit the SOCIAL ACTION ACTIVITY FORM
  • Regions, states, and chapters MUST communicate activity to the Regional Social Action Coordinator AND the Regional Directory
  • Request will take a minimum of 5 DAYS to get approved
• The SOCIAL ACIVITY REQUEST FORM is on the national website. Delta chats do NOT require approval, but they want the data and information about the event.

 

• People are always watching.  Take any opportunity for offices or committees no matter how small (water board, right of way, streets, schools, etc.)

 

• Tell the region if you are elected to ANY position.

  ELECTIONS(BIG and SMALL) HAVE CONSEQUENCES   ITEMS THE SORORITY IS FOCUSING ON

• REDISTRICTING --  It’s not too early to start work for the 2030 Census and 2031 round of redistricting.
• ECONOMIC JUSTICE – We advocate for and support legislation that:
  • Protects the power of the Consumer Financial Protection Bureau
  • Reduce cost of prescription drugs
  • Raise the minimum wage to $15
  • Encourage innovation through the expansion of high-speed internet
  • Support gender pay equity. Require federal  contractors to eliminate gender disparities in compensation
• REIMAGINING PUBLIC SAFETY
  • Public safety is increased when all parties, including police, are held accountable.
  • Public safety is improved when investments and resources are made in critical areas.
  • To secure a reimagined criminal justice system, we urge Congress to:
    1. Promote reducing gun violence
    2. Advance gun reform legislation
    3. Raise the age to purchase a gun
    4. Eliminate no-knock warrants
    5. Eliminate or restrict police immunity
    6. Support DC Statehood

   

• WHAT’S HAPPENING IN THE REGION
  • Question #1: Ask 2 sorors, each representing a different chapter, to describe a social action event when the chapter is located or has implemented a  national resolution.
  • Question #2: Ask 2 sorors,  in 2 additional chapters, to describe a social action event when the chapter is located or has implemented a local or regional issue.